Skills Passports: Get the right skills and requirements for the task, every time
Verify robust skills quickly and reliably
Meet compliance and operational requirements with a trusted single source of truth. Skills Passports provide instant visibility of who is qualified, certified and ready to perform, wherever and whenever you need it.
- Centralise skills, qualifications and training data
- Easily verify employee readiness for specific tasks or roles
- Provide proof of competence at audit or inspection
- Verify competencies on site from a phone with our Permit to Work Card
Select the right people, every time
Empower managers to assign work based on real, up-to-date capability data. With the Skills Passports chooser functionality, it's easy to match the right people to the right jobs.
- Confidently assign work based on verified competencies
- Minimise project and safety risks by avoiding capability mismatches
- Improve team performance by aligning skills to task requirements
Spot gaps, build strength
Report on competency profiles
Choose from a high-level team overview or detailed individual reports, turning complex competency data into clear, actionable insights.
Identify skill shortages
Get a data-driven overview of your entire workforce to pinpoint critical skill shortages and hidden talent pools.
Plan and prioritise development
Transform insights into action. Create personalised development plans that target the most critical needs and close skill gaps fast.
Explore the Permit to Work Card
With our new Permit to Work Card, part of the MyKnow 365 Skills Passport, individuals can now carry verified proof of their competencies, right on their phone.
Unique user QR code
For ultimate convenience and immediate verification, a unique QR code is embedded directly within each user's profile. When scanned with any standard smartphone or tablet, this code instantly launches the individual’s live permit card, providing on-the-spot access to their full credentials. This feature seamlessly bridges the gap between a user's digital record and their physical presence on-site, making identity and authority checks both simple and secure.
Instant access
Gain immediate, real-time visibility into the qualifications that matter most. A quick scan provides access to a comprehensive list of an individual's current competencies and a full breakdown of their certification details. Crucially, all expiry dates are clearly displayed, allowing managers and safety officers to make fast, informed decisions about who is cleared for a specific task, ensuring compliance and operational readiness at all times.
Downloadable for offline use
Our system is built for the realities of the field, not just the office. The digital permit card can be easily downloaded to a mobile device for full offline access, ensuring critical information remains available even on sites with poor or non-existent connectivity. This is perfect for remote locations, basements, or large-scale construction projects where reliable internet access cannot be guaranteed, ensuring safety and verification are never compromised.
Skills Passports integrate with MyKnow 365’s wider competency and assessment ecosystem, giving you a holistic view of workforce capability, from qualifications to behaviours. Make operational decisions with absolute confidence and backed by real evidence, not assumptions.
Frequently Asked Questions
How do you measure workforce competence?
Workforce competence can be assessed by examining how people apply their knowledge, interpret information and respond to realistic situations relevant to their roles. Cognisco's behavioural diagnostic assessments measure knowledge, judgement and confidence through scenario-based questions tailored to specific roles, sectors and risks. The resulting insights help organisations understand capability more clearly, identify development needs and build evidence to support competency management.
What is a workforce Skills Passport?
A workforce Skills Passport is a centralised record of an individual’s skills, qualifications, training and relevant competency evidence. It helps organisations understand who is qualified and ready to undertake particular tasks or roles. Cognisco’s MyKnow 365 Skills Passport brings this information together to support workforce planning, operational decisions and competency assurance.
How does a Skills Passport help ensure employees are qualified for a job?
A Skills Passport allows organisations to define the skills, qualifications, certificates and other requirements needed for a role or task, then check these against an individual’s records. This helps managers identify whether people meet the specified requirements before assigning work and spot gaps that need to be addressed.
Can a Skills Passport help manage certification expiry dates?
Yes. Cognisco’s Skills Passport can record relevant qualifications, certificates and date-based conditions that affect a person’s eligibility for a task. This helps organisations identify expiring or invalid requirements and make better-informed decisions about workforce readiness. The accuracy of the information depends on records being maintained and updated appropriately.
How can a Skills Passport support compliance and audits?
A Skills Passport provides a structured view of workforce skills, qualifications and competency evidence, making it easier to check requirements and retrieve relevant records. Cognisco’s solution helps organisations maintain visibility of competency status and support audit or inspection preparation. The evidence required will depend on the organisation’s specific regulatory and operational obligations.
Can managers check employees’ skills and qualifications on site?
Yes. Cognisco’s Skills Passport includes a mobile Permit to Work Card with a unique QR code that can be scanned using a smartphone or tablet to access an individual’s competency and qualification details. The card can also be downloaded for offline use, helping managers and site teams check relevant information in locations with limited connectivity.
How can a Skills Passport help organisations assign the right people to the right jobs?
By comparing defined job requirements with available workforce competency and qualification records, a Skills Passport helps managers identify suitable people for specific tasks. This can improve workforce allocation, reduce the likelihood of assigning work to someone who does not meet the requirements, and highlight skill shortages or development needs.
Can a Skills Passport identify skills gaps across the workforce?
Yes. Skills Passport reporting can provide an overview of individual and team competency profiles, helping organisations identify missing qualifications, capability gaps and areas where skills may be underused. These insights can inform targeted training, certification planning and wider workforce development.
The result?
Understand workforce readiness across teams and locations. Skills Passports helps you identify vulnerabilities and development needs so you can build targeted, cost-effective training plans.
Discover how Cognisco helps leading organisations bring everything together providing a holistic view of workforce capability.
Get in touch today to arrange a free trial!